Employee Salary 

You can view pending revisisons, view revision history, or revise salary from the Employee Salary Page. Data can also be imported or exported (covered in-detail below).

Salary of employees can be added to this section by those who have the permission to do so.

1. Go to Employee Salary and click Add Salary.
2. Select the employee's name from the drop-down.
3. Select the salary package you want to assign to the employee.
4. Enter the current annual CTC.
5. Click View/Update Breakup in the top-right corner of the current CTC to view and/or make changes to the salary breakup if needed. 
6. Enter the date this salary is effective from.
7. Enter any remarks.
8. Click Save.
   

When tagging an employee to a salary package if the salary is not within the range or critera defined in the selected salary package, it will be still allowed, but a cautionary note will be displayed.

Revise Employee Salary (Salary Revisions)

1. Click Revise Salary in the Salary Revision tab after selecting an employee in the employee salary list.
2. Select the applicable salary package at the top-right corner.
3. Enter the revised CTC per annum.
4. Enter the difference in the revision either as an amount or as a percentage.
5. Enter the date this revised salary is effective from.
6. Enter the reason for revising the salary.
7. Add other remarks if required.
8. Click Save.

Importing and Exporting Salary

To view options for importing salary data, past salary data, revision data, and export salary data options, navigate to Operations > Compensation > Employee Salary > More Options (Ellipses Icon ).

Importing Salary Data

1. Salary with only annual CTC data
   
2. Salary data based on selected pay structure
   

1. To access these import options, navigate to Operations > Compensation > Employee Salary > More Options (Ellipses Icon ) > Import Salary (or) Import Past Salaries
   
2. Select one of the two available import options (only annual CTC or corresponding to a pay structure)
   
3. When using the second option, you can select the pay structure the imported data corresponds to.
   
4. Click Download Sample Template for a reference file.
   
5. Drag and drop or use the Upload File option to add a file from your computer.
   
6. Click Next to proceed with mapping the fields and importing your uploaded file.
   

Importing Salary Revision Data

             

1. To import revision data, navigate to Operations > Compensation > Employee Salary > More Options (Ellipses Icon ) > Import Revision
   
2. Select one of the three available import options (revised CTC, revision corresponding to a pay structure, or specific salary component only)
   
3. When using the second option, you can select the pay structure the imported data corresponds to. Or if the third option is used, choose the specific salary component that the imported data corresponds to.
   
4. Click Download Sample Template for a reference file.
   
5. Drag and drop or use the Upload File option to add a file from your computer.
   
6. Click Next to proceed with mapping the fields and importing your uploaded file.
   

Exporting Salary Data

1. To import revision data, navigate to Operations > Compensation > Employee Salary > More Options (Ellipses Icon ) > Export Salary
   
2. Click Export.

The exported file will be in .xlsx format and will be password protected. The password will be sent to your email address. The data exported will only include the records of employees displayed on the screen. If you wish to filter or export specific data, apply a filter first using the filter option and then export the data. You can also adjust the number of records displayed in the screen using the records per page drop-down in the bottom-corner of the screen.

Delete Employee Salary Data

The compensation administrator can delete employee salary data. When an employee's salary is deleted, their corresponding salary revision history and revision letter will be deleted along with it.

Here are the steps involved:

1. To delete employee salary data, navigate to Operations > Compensation > Employee Salary. 
   
2. Use the checkboxes to select individual or multiple records.
   
3. click Delete.
   
4. In the confirmation dialog box, select the confirmation checkbox and click Confirm.
   

Delete salary record

Delete action is restricted when the corresponding employee is undergoing an appraisal process or salary hike.

Salary Revision History

To view Salary Revision History, approve, reject, cancel revision, navigate to Operations > Compensation > Salary Revision History tab. Change view by status using the provided options. Revision letter status is also displayed here.

Click on a record for employee specific compensation data, and to Approve / Reject or Cancel salary revison from the Salary Revision View.

Delete Salary Revisions

1. Navigate to Operations > Compensation > Salary Revision History.
   
2. Select the required salary revision records using the provided checkbox and click Delete.
   
3. In the confirmation dialog box, tick the confirmation checkbox and click Confirm.

Only the latest salary revision can be deleted using this method. i.e., intermediate or previous revisions cannot be deleted using this method.

Alternative, open any employee record in Employee Salary tab and navigate to Salary Revisions tab to delete individual salary revisions.

Delete Salary Revision

Salary Revision Letters

To learn about creating or editing the revision letter template, click here.

Once a hike push is received from the Performance Service or it is approved through the Compensation Service, any generated letter will be ready to be published (indicated by a blue "Ready to publish" process status) by clicking on a record here and clicking on Publish.

The published revision letters can be downloaded both here and by navigating to the Compensation user service in the left bar of Zoho People.

Hike Push Sanction

Salary hike must first be pushed to the compensation service from Performance Service 

Let us look at how the process flows:

Click View Hike Status for a detailed view of each employee's status.

If hike sanction has been disabled in compensation, all salary hikes will be pushed directly and will be reflected in compensation.