Setting up Pay Period in Zoho People
What is meant by "Pay Period" in Zoho People?
In Zoho People, a pay period refers to a predefined timeframe during which employee work hours are tracked, payroll processes are automated, and reports are generated to ensure timely and accurate payment to employees.
Watch our help video on pay period configuration:
Setup Process (Administrators)
Pay Period can be configured from three places in Zoho People. Navigate to Settings > Leave / Attendance / Timesheet > Pay Period (under Configuration).
Click on Add Pay Period to setup a pay period for your organization.
Multiple pay periods can be added based on different locations and employment type. These settings can be configured based on how your organization operates.
- Pay Period Cycle: Select between monthly, weekly, biweekly, and half-monthly. Here, you specify the cycle of your pay period.
- End day: Select the end date of the pay period. The "Start day" will be auto-filled based on the date you have selected here.
For example, if the "End day" is selected as 25th July, then 26th of the previous month will be the start day of the pay period. (So in this example, the pay period will be from 26-June-2024 00:00 AM - to 25-July-2024 11:59PM) - Payroll processing day: Select the exact day on which the payroll is to be processed.
For example, if the "Payroll processing day" is selected as July 27th of July. Then payroll will be processed on 27-July-2024 at 11:59PM. - Payroll report generation day: Select when the payroll report is to be generated.
For example, if "last" is selected, the payroll will be processed on 31st-July-2024 at 00:00 AM. - Process leave encashment: Enable this option if your organization encashes the employee for their remaining paid leave balance.
- Auto Approve/Auto Reject pending approval requests: Choose if you want to approve/reject any pending approval requests, such as leave or timesheet requests. For example, when you select "Auto Reject," any leave requests that are yet to be approved will be rejected, and the leave balance will be reverted. This will ensure accurate payroll processing (for the number of days worked/paid leave not taken).
- Lock: Enable to prevent changes to records after the payroll processing day (in the above example, no changes will be allowed post 27-July-2024).
- Applicable to: You can configure pay period based on employee work location and employment type.
If an employee is applicable to both location-based and employment type-based pay period configurations, the employment type configuration takes precedence.
A summary is given below the configuration area for you to cross-check if the selected options match the way you want to process your payment.
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